4.1. Version 3.11

(Please note that you can click on any image to see the animated tutorial if appropriate, or the full sized screenshot otherwise.)

Significant Performance Enhancements

Significant memory and performance enhancements accross LandlordMax. This includes enhancements to all the list views, the data entry screens, and many of the reports. In addition, most of the combo boxes are now cached.

You can also find an article written by the founder (Stephane Grenier) of LandlordMax on his personal blog here which goes into much more detail about some of the performance enhancements that happened for verison 3.11.

LandlordMax Property Management Software New Feature Screenshot: Performance


Added a Receipts workarea to the whole application, including all cross-referencing.

LandlordMax Property Management Software New Feature Screenshot: Receipts

Scheduled Entries From Lease

A new Scheduled Accounting Entry, Scheduled Invoice, and Scheduled Receipt is automatically created for you when a new Lease is optionally saved for a tenant.

LandlordMax Property Management Software New Feature Screenshot: Scheduled Entries From Lease

Date Preferences

Added a new General Preferences screen where you can now select one of many different date formats, from MM/DD/YYYY, DD/MM/YYYY, up to 7 different date formats.

LandlordMax Property Management Software New Feature Screenshot: Date Preferences

Late Accounting Entries From Suggested Entries

Added the ability to convert late suggested accounting entries as "Late entries". That is to say, the Date Paid and Amount Paid have been removed so as to make the accounting entry "Late".

LandlordMax Property Management Software New Feature Screenshot: Late Suggested Accounting Entries

Late Fee Amount Pre-filled

When creating a "Late Fee" accounting entry, LandlordMax now tries to find the amount from the first lease from the tenant where the building and/or unit match.

LandlordMax Property Management Software New Feature Screenshot: Late Fee Pre-filled


Added filters to the workorder, tenant, invoices, and buildings main lists.

LandlordMax Property Management Software New Feature Screenshot: Filters

Reporting Framework Update

Updated the Reporting Framework to the latest and greatest version. Every single report file has been modified. This also significantly increased the speed in which larger reports are generated for previewing and printing.

Comments on Printouts

Added the ability to optionally print the comments on certain data entry screens through the Preferences Workarea

LandlordMax Property Management Software New Feature Screenshot: Print Comments

Installer Upgrade

Changed the installer engine and shrank its size by more than 1/2 the previous (from 35Mb to 15Mb) while adding more functionality.

Filters Saved

All filters on the lists within LandlordMax are saved whenever you move screens, and even if you shutdown and restart the whole application.

Database Engine Update

Updated the database engine (Derby) to the latest version.

Startup Time

Significantly reduce the time for LandlordMax to start running.

Workorder Priority

Workorder now includes the priority and the workorder number on the workorder printout.

LandlordMax Property Management Software New Feature Screenshot: Workorder Priority

Default Filters

Change the default Date Filters to "All" instead of "+/- 1 month" to avoid confusion with new users for the date based filters.

Invoice Printout

Added more space to the invoice number on the individual invoice printout for larger numbers.

Invoice Comment

Added a Comments box to the Invoice data entry screen.

LandlordMax Property Management Software New Feature Screenshot: Invoice Comment


Three new fields were added to the Mortgage Tabbed Panel within the Building Workarea. These include a Contact Name, Phone Number, and an Address field.

LandlordMax Property Management Software New Feature Screenshot: Mortgage

Progress Monitors

Added progress bars to Accept, Delete, and Late for Suggested Accounting Entries, Suggested Invoices, and Suggested Receipts if it takes longer than 3 seconds. Otherwise no progress bar is displayed.

LandlordMax Property Management Software New Feature Screenshot: Progress Monitor

Enhanced Mortgage Tabbed Panel Table

The "Mortgage" tabbed panel for the building now displays the added column "Payment" which includes the regular payments and it's frequency (for example $1500/month). Additionally the alignment of several columns has been adjusted.

LandlordMax Property Management Software New Feature Screenshot: Mortgage Tabbed Panel Table Columns

Backwards Compatibility Check

LandlordMax now checks to see if the database you're trying to import is from a future version (since it's not backwards compatible).

Enhanced License Error Message

Added links in the license error popup windows (including links to the online animated tutorial on how to copy/paste your license code).

Version 3.11 Fixes

  • Fixed a bug where if you add an unsupported JPG image (mode CMYK), then it will now display an "Invalid Image" icon.
  • Fixed a bug in all the vacancy reports where if a tenant was assigned to a unit/building with a status other than "Current", the unit/building was not properly listed as vacant.
  • Fixed a bug where if you ran the report "Accounting entries grouped by units for one building" and one accounting entry had a building and not a unit selected, it resulted in an error.
  • Fixed a bug where sometimes the amount from the Scheduled Invoice was not properly converted over to the Suggested Invoice.
  • Fixed a bug in the reports "Accounting entries for a category" that sometimes resulted in an error if no category was selected on at least one accounting entry.
  • Fixed a bug in the report "Late accounting entries for a landlord" where it would list all late accounting entries, regardless of the landlord selected.
  • The building comboboxes for all "by units for a building" reports now only display multi-unit buildings rather than all buildings.
  • Fixed a bug where the tooltip on the table lists would display the year 1800 for an empty date.
  • Fixed a bug that resulted in an error message if you selected a tenant, then a Reference from the tabbed panel, without clicking on anything else (only the first time the program was started, every other time it was ok).
  • Fixed a bug in the accounting entries by category for a building reports where it now first checks to see that you selected a valid building before trying to Generate
  • Fixed a bug where when you added a landlord to a building, the landlord's phone number wasn't shown in the table of landlords until the building was saved at least once.
  • Fixed a bug in the reports "Expenses for a tenant" and "Revenues for a tenant" where both showed all accounting entries rather than only the appropriate accounting entries.
  • Fixed the print preview dialog window title for the report "Expenses by category".
  • Fixed a bug where the scroll panel on the table didn't fully display (the bottom arrow would sometimes not appear).
  • Fixed a bug on the table tool tip where the id number rather than the name was displayed when the mouse was hovered over the tenant's name in the Invoice and Receipt workareas.
  • Fixed a bug that sometimes didn't save the Suggested Invoice payments when accepting as a regular Invoice.
  • Correctly sorted the tenants in alphabetical order for the report List of workorder grouped by tenants.
  • Fixed a bug where the detailed information on the error reports wasn't appropriately displayed every time.
  • Fixed a bug where on some rare occasions in three workareas the upper panel wasn't appropriately updated when a changed in another workareas tabbed panel was made.
  • Fixed a bug where the popup tooltip for the total row in the tables showed the object model instance rather than the actual value.
  • Added the LandlordMax version number to the error reporting.
  • Fixed a bug where when you sometimes restored a database with different table sizes and you were on the data entry screen it caused an error.
  • When a unit is deleted, the selected building does not change back to the first one but remains the building you had selected.
  • Fixed a bug where if you went straight to a tenant's employee entry data without touching anything else, it gave an invalid error message.



Version 3.11a Fixes

  • Fixed a bug where the report printouts had $0.00 for their totals.


Version 3.11b New Features

Windows Vista Compatible

LandlordMax is now fully Windows Vista compatible.

Database Backup Verification Check

LandlordMax now verifies your backed up database file as part of the database backup process to validate it.


Version 3.11b Fixes

  • Fixed a small bug where sometimes the tenant cache wouldn't immediately be updated on a Tenant save.
  • Fixed a bug which resulted in an error in some cases when trying to convert from version 1.08 to version 3.11 or higher (this does not affect any conversions from version 2.12)
  • Fixed a bug where if you tried to backup the database on shutting down LandlordMax to a folder that didn't exist it reported it as an error within the software rather than a normal error message. You now also have the option of selecting another location to try to save it to or to cancel it entirely.
  • Fixed a bug that resulted in a software error rather than an error message when trying to backup the database to an invalid location.
  • Fixed a bug where if it couldn't write to llmax.log it would keep trying to write that it couldn't write to it (infinite loop).
  • Fixed a bug which sometimes caused the software to stop if a scheduled accounting entry was deleted within its data view.
  • Removed extra lines in llmax.log file for error messages
  • Fixed a bug where the Landlord filter on the Buildings Workarea displayed " , " rather than "All" if no Landlords where yet available in the database.
  • Fixed a bug where the logo image sometimes didn't appear on the report printouts for the following reports: "All accounting entries", "Accounting entries grouped by building for one landlord", and "Accounting entries grouped by building for one landlord (adjusted for % owned)"
  • Fixed a bug which could cause the File chooser (Database backup and restore file selection popup window) to go into an infinite loop if you had a shortcut to a mapped drive located on your desktop on your computer.


Version 3.11c Fixes

  • Adjusted all the "End Dates" for the Suggested Invoices and Receipts by 1 day. Therefore if "Monthly" is selected, the End Date will be the end of the Month and no longer the first of the next month.
  • Fixed a bug where after you saved an edit in the tabbed panel and attempted to make another second edit in the same tabbed panel on another row, it sometimes wouldn't be saved.
  • Fixed a bug where sometimes extra preferences were stored in the database without needing to be.
  • Fixed a bug where the tenants table filter wasn't always saved.
  • Changed the term "Rental Start Date" and "Rental End Date" to "Start Date" and "End Date" from both the Suggested Invoices Tabbed Panel and the Suggested Receipts Tabbed Panel.
  • Changed the term "Rent Start Date" and "Rent End Date" to "Start Date" and "End Date" for the Scheduled Invoices and Scheduled Receipts data entry screens.



Version 3.11d Fixes

  • LandlordMax version 3.11d was only released to beta testers.


Version 3.11e New Features

Three New Reports

Three new reports have been added:

  • Accounting Entries grouped by tenant
  • Expenses grouped by tenant
  • Revenues grouped by tenant


Version 3.11e Fixes

  • Fixed a bug where if you had an evicted tenant assigned to a unit (with evicted status) as well as a new tenant assigned to the same unit, the vacancy report was incorrectly generated.
  • Now when an older tenant is moved out of a building/unit, only the tenant's status is set to "Past". The building/unit associations are no longer removed.
  • Added a feature where if you go to the Units workarea, it will now remember the last selected building for the duration of your session.
  • Fixed a bug where if you added a new Potential tenant and assigned it to a building/unit, the old tenant would be set to past (when it should not have been modified).
  • Fixed a bug in the Calendar Entry field where a manually entered date in the Reports workarea was not properly accepted if the generate button was immediately pressed (and no other actions where performed).
  • Removed the "-" in front of expense amounts equal to "0.00".


Version 3.11f New Features

Report Printouts Overhaul

All report printouts have been significantly enhanced for better readibility (on paper).

Minor Enhancements
  • Changed the dialog icon for success database backups and restores to a green checkmark rather than a yellow triangle.
  • Increase the default screen size for LandlordMax from 800 x 600 to 1024 x 768.
  • Adjusted the report "List of expiring leases for one building" to include the building information in the header of the report.
  • Added the sub-totals within the Accounting entries by tenant reports (whereas before the totals only appeared on the print-preview and printouts).
  • Adjusted all "Late accounting entries" reports to display red or green for the amounts based on the type of category (expense/income) rather than always green.
  • Changed the successful license activation icon to a green checkmark.


Version 3.11f Fixes

  • Fixed a bug in two of the expense reports which incorrectly calculated negative amount expenses as positive amounts.
  • Fixed a bug which caused certain month-to-month leases not to appear in the rent roll reports under specific circumstances.
  • Fixed a bug on the report "Account entries for a Landlord (adjusted % owned)" which would sometimes prevent it from generating.
  • Fixed a bug where if the Categories tabbed panel was sorted differently than the default, it would sometimes view the default sorted category.
  • Fixed a bug that made it difficult to enter in the character "-" in the Amount Due field only if the Amount Paid field was pre-populated.
  • Adjusted all the "Late accounting entries" reports to display negative amounts when applicable.
  • Fixed a bug where the autofill comboboxes didn't always list the latest saved entry in the list of selectable items.
  • Fixed a bug in the report "Accounting entries for a category" which changed the color of the amounts column according to the Category currently selected rather than the last category selected when the Generate button was pressed.
  • Fixed a bug where the data printouts didn't default to the address when the building didn't have a name entered.
  • Adjusted the landlord print list from the landlord table to display more digits of the phone number.
  • Fixed a bug where the word "Description" had the last character truncated in some of the report printouts.

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