7.2. Server

Client and Server

LandlordMax Property Management Software: Network version diagram


LandlordMax Networked System allows multiple users to access and work on the same database. These users can be in the same physical environment and connect to the database via an organization's internal network (Intranet) or be in different locations and connect to the database via an external network (Internet).

LandlordMax Networked System consists of two applications: a Server and a Client. The server application hosts the database, manages the users, and basically takes care of handling the data and connections between the users. The client application is used to access the information from the server.

** Very Important Tip: If you are not technical, then we very strongly recommend you hire out some local technical expertise as setting a server system can require some knowledge and configuration, and therefore in many cases it can be worthwhile to have someone assist you. Much like with your rentals, in many cases it's better to hire a plumber to deal with your plumbing issues, similarly here it might be wise to hire an IT professional to assist you in properly setting up your Server.



A server is a computer program that serves the requests of other programs called the clients. The server can be run on your computer, through a service that offers hosting, or through a cloud service such as Amazon EC2, Rackspace, and so on.

Server Requirements

Though you can use nearly any personal computer to act as a Network Server, there are some minimum requirements that will ensure reliability and maximum performance:

  • Windows or Mac computer
  • High speed internet connection (almost all high speed home internet services will NOT work due to many limitations including slower upload speeds)
  • Multi-processor computer for optimal performance
  • Dedicated IP address
  • Access to TCP Port 8081
  • Open ports if hosted internally and external access is required
  • 64-bit computer (32-bit computers have RAM limitations)
  • Minimum of 1 GB, but at least 2 GB is recommended. (more is better)
  • An SSD drive for optimal performance
  • Reasonable storage capacity for the amount of data you intend to store.
  • Redundant power supply if self-hosted

Optional but recommended

  • If internet access is required, then the usage of hosting or cloud services are very strongly recommended otherwise the connection can be very slow
  • Server backup facilities

Start the Server

In order for the Clients to access the system and data, the Server program needs to be running. Please note however that you do NOT need to be logged in for the clients to be able to access the data. So for example if the computer with the Server is rebooted and the software is set to start on computer startup, the Server will automatically be running.

When the Server is running, it will be indicated in one of several ways. If you are not logged in, you will see "Server running" as illustrated in the screenshot just below.

LandlordMax Property Management Software: Server login

To connect the Clients to the Server you will require an IP address. An IP address is much like a phone number or a mailing address, it tells the Client how to find a specific Server on the network. You can find the IP addresses of both your internal network (Intranet) and the Internet address at the bottom of the Server Login Screen as shown in the screenshot above.

** IMPORTANT TIP: If you are not using a hosting or cloud service to host your Server, then please note that the Internet address may not work unless you've correctly configured the ports, IP forwarding, and so on on your router. In most cases this does require some technical expertise.

Please note also that you can NOT run two instances of the Server at the same time, the software does not allow this as it will cause conflicts and issues.

Server Login

The default Username for the initially setup Administrative account is "Admin" and the default Password is "password". Please note that ONLY the Administrator and IT users can access the Server.

** Important Notice: If you are importing a database from a Desktop Edition (or other Network Edition), please note that the password will be overwritten to the one you setup in the Desktop Edition. The username will remain Admin but the password will be adjusted to the value you setup in the Desktop Edition. This is intentionally done for your security so that someone else cannot just take a backed up copy of your database and restore it on another computer, they would require your password to access any data.

** VERY IMPORTANT TIP: For security reasons, you should immediately change the default Administrative account Username and Password.

Server Dashboard

LandlordMax Property Management Software: Server login

The Dashboard presents the Status Information of the Server, including the IP addresses, Port number (required for setting your Server), how many people are logged in (User Connections), and so on. The main dashboard also displays the Server log output, including errors ad warnings. Any errors will appear in red. If the email is setup for the Server then all the Admin users will be sent an email notification when the Server encounters any errors in addition to the errors appearing in the Server Console.

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