Expiring Leases for a Building

Chris | email Apr 1 2018, 08:59 PM
When generating a report "Expiring Leases for a Building" regardless of how edit or delete the lease dates.
Past tenants still appear in this report
Is it possible for only current tenants to appear in this report?
Stephane Grenier | email Apr 2 2018, 05:54 PM
Hi Chris,

That's correct, the list of expiring leases includes all leases regardless of the tenant's status. The reality is that if you have lease that's appearing it's because you're lease data is incorrect, that is the lease has terminated but you did not terminate the lease itself. In other words you're basically telling the software that there is an active lease on that property for those dates.

Please keep in mind that a lease can be active and the tenant not reside there. Also it's possible to run the "Expiring leases for a building" in the future which means that some tenants may not even be current at that point. Some people having shorter term leases and you may be trying to run a report showing all the leases that will expire over the next half year. In other words the software has to use the lease information and not the status of the tenant because there can be a be a number of situations where a lease will expire but the tenant's status is not current.

To correct this you just need to edit the leases so that they reflect that the lease is terminated. If a lease is terminated early, say a tenant is evicted, then you need to adjust the lease end date to reflect this (most likely adding a note in the lease to say why the lease was terminated early, etc. Once you've done that the expiring report will display what you're expecting.

Stephan Grenier
LandlordMax Software Inc.

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