Home → LandlordMax User Manual → Accounting Workarea → Creating a New Accounting Entry

3.1. Creating a New Accounting Entry

To create a new accounting entry, go to the Accounting workarea menu button. A list of all the current accounting entries listed by date will be presented. Press on the New button to create a new accounting entry. You will see the following screen:

The date fields can be entered manually or with the popup calendar. The popup calendar dialog is available by clicking on the icon beside the date fields. If the dates are manually entered they must be formatted mm/dd/yyyy (for example 08/28/2003), otherwise when exiting the field it will be restored to its prior value.

The Category Field is used to group together similar accounting entries for reporting purposes. For example in the reporting workarea, it is possible to create reports showing all expenses for a particular category.

The Category Combo Box is initially populated with a small amount of very general categories. To add a new category directly from this screen, click on the category icon directly to the right of the Category Combo Box. A Category Popup Dialog will appear requesting some information. Clicking on the save button in the dialog will save the category to the database and automatically select it for this accounting entry. Clicking on the cancel button will close the dialog and make no changes.

The vendor, tenant, building, and unit information are retrieved from the database and are automatically updated.

The Type of Payment field can be selected or typed manually entered. The entries provided in the list are the existing type of payment entries in the database.

To enable the Unit Combo Box a multi-unit building must first be selected. The name of the building is directly taken from the name field in the building workarea data entry screen. However, if the building is a single residence building and has not been named, the address will be presented to identify the building.

The accounting entries that are associated with other workarea data such as tenant, building, unit, and/or vendor will also appear in their respective workarea in the related tabbed panel. For example, an accounting entry associated with the tenant John Smith will result in listing this accounting entry in the tenant John Smith’s Accounting Entry Tabbed Panel in the Tenant Workarea

** All information is optional, however the more information you enter, the greater the reporting functionality.

** A Late Fee button is available in the accounting entry context menu only when entering data that is not already a "Late Fee" accounting entry. Clicking on the Late Fee button will create a new accounting entry for you with all the appropriate information entered minus the amounts due and paid.