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14.1. Database Management

The database management context provides functionality to backup and restore the database from an external source. The database context is divided into main areas, the Database Backup Area, the Database Restore Area, Export to QIF, and Import from QIF, as illustrated in the image below.

** Note: It is highly recommended that the database be backed up periodically as a precaution to an external source (CD-ROM, floppy, etc). If the computer system was to malfunction, the database could be restored to the last correct backup that was performed. LandlordMax is not responsible for any loss data.

There are two mechanisms to backing up the database. The main mechanism is to click on the Browse button in the Database Backup Area. This will result in the appearance of a File Chooser Popup Dialog. Select the location where the database is to be stored within the File Chooser Popup Dialog. In file chooser popup dialog Name field enter a name for the backed up database file. Once satisfied click on the Save button, this will automatically save the database to the specified location with the specified name.

The second mechanism is to manual type in the file location in the Backup to and clicking on the Save button. However this is recommended only for advanced users as the file path must be previously created and there can be no typographical errors.

To restore the database to the state of the backed up file, the exact same process is required using the Database Restore Area instead of the Database Backup Area and the Save button is replaced with a Restore button.

** Note: The database backup file will have a .ran extension to the filename.

The database management section of the application allows you to import Intuit Quicken or MSN Money accounting entries. To do this first you will need to export your data from Intuit Quicken or MSN Money to a QIF file (the standard export file for Intuit Quicken). To import this file, use the same identical approach as the database restore and backup functionality, wherein you click on the Browse button, locate the QIF file, and click Save button once you have located the file. This will import all the accounting entries within the QIF file to the Suggested Accounting Tabbed Panel in the Accounting Workarea. From the suggested accounting tabbed panel you can either accept or deleted the suggested entries from the QIF file.

A similar process is involved when exporting to a QIF file to bring your LandlordMax data to Intuit Quicken or MSN Money. However rather than clicking on the Browse button in the Import from QIF section of the screen, click on the Browse button of the Export to QIF section of the screen. If you wish to only have the accounting entries from a certain date range exported to these software’s, then you can enter the Start Date and End Date before clicking Browse or Export buttons.